Metadata Overview

Metadata is the information about the data (so meta right?); in this case the metadata is information about the video clips, but not the clips themselves.  Our next step will be to create systems that link the video clips and metadata records so that the media can be accessed online.

Archivists use structured metadata formats, or schemas, as a way to make sure that everyone is on the same page about what parts of something they are talking about. We generated our own metadata schema based on the things we wanted to prioritize gathering and later mapped our schema to the standard PBCore Metadata schema so that it can be more accessible to people and computer systems that work with PBCore. Below we outline our internal metadata schema. PBCore XML files with the metadata are available at the bottom of this page.

(italics indicate this field is for internal use only and not present in the downloadable PBCore XMLs)

  1. Logistical
    1. Record ID – we assign these as items come into the collection, there are 2 digits for the year and then a 5 digit sequential number – YY_#####
    2. File Name – the original file name
    3. Old File Location – directory path to the former location of the file
    4. New File Location – directory path to the current file location
    5. Any Dupes exist – ID numbers or notes on potential duplicate videos
    6. Created Metadata Record – the name of the cataloger
    7. Digitized MiniDV – was this file originally a miniDV tape?
    8. Notes – Internal notes on the clip/logistics etc
  2. Tech Specs
    1. Date – asset creation date, formatted as YYYY-MM-DD
    2. Record Type – from the following options – Video RAW, Video Edited, Audio RAW, Audio Edited, Presentation, Spreadsheet, Document, Edit File, Blog Post
    3. File Type – file extension (mov, dv, fcp)
    4. Dimensions – Dimensions of the image (1920×1080)
    5. File Size – number, conformed to GB
    6. Codec – encoding information for audio and video tracks as available
    7. Clip Length – HH:MM:SS
  3. Descriptive Metadata
    1. Coverage Type – keywords to describe the type of coverage from the footage (interview, event, action, etc)
    2. Location – location, as specific as possible and generalized to the state level
    3. Subject Keywords – subject tags from a controlled vocabulary
    4. Description – 1-3 sentence description of the clip (frequently written for groups of clips)
    5. People in front of the camera – Individuals who are identified and show up within the footage
    6. People behind the camera – Individuals involved in the production of the video clip, identified by voice/context or by the directory structure/file names
    7. Organizations Present – Organizations present in the material

All footage was created by MAP or by producers associated with MAP at the time. It is available for viewing and licensing as outlined on our licensing page.

Click the download button below to download PBCore XML files:

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